Alberta Society of Orthodontists

Objects

Restated Objects Of the Alberta Society of Orthodontists:
As amended March 2007

1. The name of this organization shall be the Alberta Society of Orthodontists, herein after referred to as the “Society”.

2. The Objects of the Society are:

a. Advance the art and science of orthodontics.
b. Strive for higher standards of excellence in the practice of orthodontics.
c. Protect the rights of its members as certified specialists in orthodontics.
d. Cooperation with other societies with similar interests in furthering the above purposes.
e. Promote public awareness of the benefits of orthodontic health care rendered by certified specialists in orthodontics.
f. Optimize interdisciplinary care of persons with malocclusions, cleft lip/palate and other craniofacial anomalies.
g. Enhance orthodontic research by active interaction, sponsorship or participation in graduate orthodontic research.
h. Provide educational opportunities for members and para-dental team members

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By-Laws

Restated Application and By-Laws of the Alberta Society of Orthodontists-
As amended March 2007

Unless otherwise provided in these By-laws, the following terms shall have the following meanings:
a. Annual General Meeting means an annual general meeting of the Members duly called and constituted in accordance with these By-laws;
b. By-laws means these by-laws of the Society together with any amendments to or replacements of these by-laws;
c. Officers means the persons who are elected or appointed as officers of the Society from time to time in accordance with these By-laws;
d. Majority means a simple majority consisting of the eligible voters who are present and voting at the time the vote is taken;
e. Members means the persons who are accepted as members of the Society from time to time in accordance with these By-laws;
f. Societies Act means the Societies Act (Alberta), as amended from time to time, and every statute that may be substituted therefor (including the Volunteer Incorporations Act (Alberta)) and in the case of any such amendment or substitution, any reference in these By-laws to the Societies Act shall be read as referring to the amended or substituted provisions therefore.
g. Society means the Alberta Society of Orthodontists.

Words importing the singular number only in these By-laws shall include the plural number and vice versa and words importing one gender only in these By-laws shall include all genders.

The headings used in these By-laws are for ease of reference only and shall not affect the meaning or the interpretation of these By-laws.

ARTICLE 2: Jurisdiction

The territorial jurisdiction of the Society shall be the Province of Alberta, Canada.

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ARTICLE 3: Members

3.1 Members and Eligibility of Membership
Society membership and eligibility of membership shall be categorized as follows:

Active Members
An active member of the Society shall have an Orthodontic specialists certification recognized by Alberta Dental Association and College and shall be registered as an Orthodontist with the Alberta Dental Association and College to practice orthodontics in the province of Alberta, Canada. An applicant shall become a member of the Alberta Society of Orthodontists if the above criteria have been met and upon application for membership and payment of the prescribed membership in full by the first week in May of each year.

Academic Members
An Academic Member shall be employed full time in the academic rank of clinical professor or higher in an orthodontic program accredited by the Commission on Dental Accreditation of the Canadian Dental Association. Academic membership status shall automatically terminate upon election to active membership of the Society or upon entering private orthodontic practice, whichever comes first.

Student Members
Dentists enrolled in a Canadian Dental Association approved graduate or post-graduate level orthodontic program shall be deemed eligible to apply for student membership. Student members shall not be eligible for voting privileges nor shall they be eligible to hold office in the Society. Student status shall automatically terminate upon entering private orthodontic practice or academia.

Honorary Members
Any person who has made an outstanding contribution to the advancement of orthodontics or to the Society and wishes to continue to support the purpose of the Society may become an honorary life Member upon nomination by a member and receipt of approval from the Executive Committee. Proposals for Honorary Membership shall be made in writing to the Nominating Committee and content shall include reasons and supporting information.

Retired Members
Retired Members shall consist of those members who have retired from the active practice of orthodontics and wish to continue to support the purpose of the Society. A member may become retired Members upon written application to the Nominating Committee for re-classification to this status and receipt of approval from the Executive Committee.

Life Members
Members of this Society who have been in the practice of dentistry for forty (40) years and who have been Active Members of this Society for a minimum of ten (10) years shall upon written application to the Nominating Committee be granted life membership.

a. All Active Members shall be eligible to serve on Society Committees.
b. Membership in the Society does not imply, directly or indirectly, certification in the treatment of orthodontic patients.
c. It is the responsibility of each member to ensure that the Society has record of a current, official address to which correspondence shall be sent.
d. All members shall receive updated information from regional, provincial, national and international committees and governing bodies relating to the practice and management of orthodontics as the material becomes available to the Committee representatives.

The Society shall maintain a register of all Members containing the names of all Members together with the following particulars of each Member:
a. full name and address of Member;
b. category of membership;
c. the date upon which such Member was admitted as a Member;
d. the date upon which such Member ceases to be a Member.

Any person whose name does not appear on the register of Members shall not be a Member.

Any Member shall be entitled to inspect the register of Members on any regular business day and during such hours and on such conditions as may be determined by the Executive Committee.

Membership fees shall be determined from time to time by the Executive Committee and ratified by a two-thirds (2/3) majority vote of Active Members present at the Annual General Meeting.

Membership fees with respect to any given calendar year shall be due and payable in the month of May of such calendar year.

Honorary Members, Life Members, Retired Members, Student Members and Academic Members shall be exempt from payment of all annual dues and assessments and shall not be eligible to hold office in the Society.

Members engaged in active military duties or government service during active war shall be exempt from the payment of dues and assessments.

The terms and conditions governing meetings of the Members are as follows:
a. An Annual General Meeting shall be held no later than the end of June in each calendar year on such day, at such time and at such place as the Executive Committee may from time to time determine;

b. A special meeting of the Members shall be called by the President of the Society upon receipt of a written request from at least a Majority of the Executive Committee or upon receipt of all of the following:

c. notice of a meeting of the Members shall be given, not less than 21 days before such meeting, by written notice mailed to each Member at the address shown in the Society’s register of Members;

e. no error or omission in giving notice of any meeting of the Members shall invalidate such meeting or invalidate or make void any proceedings taken at such meeting and any Member at any time may waive notice of any such meeting and may ratify and approve any and all proceedings taken at such meeting;

f. the President of the Society shall preside over any meeting of the Members and, at his / her discretion, he / she may appoint a chairperson to chair any meeting of the Members;

g. a quorum at any meeting of the Members shall be 20% of total Active Members in good standing provided that if a quorum is not present within 30 minutes after the time at which such meeting is to commence, then the following terms and conditions shall be applicable:

h. every question at a meeting of the Members shall be decided by a Majority of the votes of the Members present at such meeting unless otherwise required by these By-laws or by the Societies Act provided that if there is an equality of votes, then the chairman of such meeting shall have a casting vote in order to eliminate such equality;

i. every question at a meeting of the Members shall be decided in the first instance by a show of hands (unless a poll is demanded by a Majority of the Members) and, upon such show of hands, a declaration by the chairman of such meeting that a resolution has been carried or not carried and an entry to that effect in the minutes of the meeting shall be sufficient evidence of that fact without proof of the number or proportion of the votes recorded in favor of or against such resolution;

j. if a poll is demanded, then the question shall be decided by a Majority of the votes given by the Members present in person and the poll shall be taken in such manner as the chairman of the meeting shall direct and the results of such poll shall be deemed to be the decision of the Members with respect to such question;

k. voting at a meeting of the Members shall not be by secret ballot unless the Majority of the Members present and entitled to vote at such meeting request that a secret ballot be held or unless otherwise specified in these By-laws;

l. a resolution in writing signed by all of the Members shall be as effective as a resolution passed at a meeting of the Members duly held and constituted;

m. all meetings of the Members shall be conducted in accordance with these By-laws and where these By-laws are silent, such meeting shall be conducted in accordance with Roberts Rules of Order Newly Revised or any summary thereof;

n. The order of Business to be followed at the annual meeting of the Society shall be:

The Order of Business may be altered or suspended by a two-thirds (2/3) vote of the Active Members present.

All Members in good standing shall be entitled to vote at an Annual General Meeting or at a special meeting of the Members. Members shall vote in person or by proxy, mail or other method.

A Member, when duly authorized to act for the Society, shall not be personally liable for any loss or damage or depreciation to the property of the Society or otherwise except if such Member acted fraudulently, dishonestly or committed acts of gross misconduct or negligence.

A Member’s membership in the Society shall terminate upon the occurrence of one or more of the following events:

a. the Executive Committee receives written notice from such Member stating that such Member wishes to terminate his membership in the Society or otherwise withdraw from the Society;

b. such Member fails to pay his membership fees applicable to any given calendar year by the end of June of such calendar year;

d. a committee composed of at least 3 Officers, upon review of the conduct of such Member, decides to expel such Member on the basis that such Member has conducted himself in any improper or unbecoming manner which is likely to endanger the interest or reputation of the Society or on the basis that such Member has willfully breached these By-laws provided that such expulsion shall not be effective until written notice of such expulsion has been forwarded by registered mail to such Member at the address of such Member shown in the Society’s register of Members (and such notice shall be deemed to have been received by such Member on the 5th day following the mailing of such notice) and provided that such expulsion shall be subject to the appeal procedure described in Section 5.9 hereof;

e. a majority of the Members present and entitled to vote at a meeting of the Members vote in favor of the expulsion of such Member provided that such expulsion shall not be effective until written notice of such expulsion has been forwarded by registered mail to such Member at the address of such Member shown in the Society’s register of Members (and such notice shall be deemed to have been received by such Member on the 5th day following the mailing of such notice) and provided that such expulsion shall be subject to the appeal procedure described in Section 5.9 hereof.

Upon the termination of any Member’s membership in the Society, all rights, claims and interest of such Member in the Society, including but not restricted to any refund of membership fees, shall be forfeited by such Member.

Any Member who is expelled from the Society pursuant to section 5.8(d) or 5.9(e) hereof shall be entitled to appeal such expulsion in accordance with the following procedure:

a. such Member shall forward to the Executive Committee, within 30 days following receipt or deemed receipt of written notice of such expulsion, written notice of such Member’s decision to appeal such expulsion;

b. such Member’s appeal shall be heard by a committee of Officers (excluding those Officers who sat on the committee described in Section 5.8(d) hereof) within 30 days of receipt of such Member’s notice of appeal;

c. the procedure governing the hearing of such Member’s appeal shall be determined by such committee of Officers;

d. the decision of such committee shall be final and such Member shall have no further right of appeal.

a. The Executive Committee shall include and be limited to the President, Immediate Past President (ex officio), Vice-President and the Secretary-Treasurer.

b. The term of office of each member of the Executive Committee shall be one year in each of the Officer roles beginning with Secretary-Treasurer, then Vice President, President and finally Immediate Past President for a total term of office of four (4) years unless otherwise determined by the Society.

c. All Officers of the Executive Committee shall be Active Members in good standing at the time of appointment.

d. All officers of the Executive committee shall declare and provide written conflict of interest information as outlined in the Alberta Society of Orthodontists Conflict of Interest Statement.

Subject to the provisions of these By-laws and the Societies Act, the Executive Committee shall manage the business and affairs of the Society and exercise all such powers of the Society as are not required to be exercised by the Members. Without restricting the generality of the foregoing, the Executive Committee shall be empowered to:

a. receive donations, bequests, funds, trusts, and benefits for the purpose of furthering the objects of the Society provided that the Executive Committee in its absolute and unfettered discretions may refuse to accept any donations, bequests, funds, trusts, and benefits;

b. establish and maintain a banking relationship with one or more chartered banks, trust companies, credit unions or treasury branches and, in that regard:

ii. designate signing officers for the signing of cheques, bills of exchange, promissory notes or other evidence of indebtedness or orders for the payment of money;

iii. appoint officers, agents and employees of the Society to perform such duties as may be prescribed by the Executive Committee or these By-laws;

iv. institute and amend policies, procedures and standards of conduct of the Society’s business and affairs;

v. establish committees, standing or otherwise, as the Executive Committee deems necessary or desirable in order to carry on the business and affairs of the Society and, for such purpose, the Executive Committee may delegate any of its power to such committees provided that at least one member of each such committee shall be an Officer of the Society;

vi. exercise any powers which, in the opinion of the Executive Committee, pertain to or promote the carrying out of the objects of the Society.

c. The Society shall have the power and authority to establish by-laws, rules and regulations to govern members.

d. The Executive Committee shall be responsible for developing, implementing and re-evaluating the strategic plan of the Society and to formulate organizational policies to foster growth and development in favor of the Society.

e. The Executive Committee shall be responsible for overseeing the operational function of the Society, the establishment of principals of conduct for members and shall interface with other organizations and general public by means of Committees regarding issues central to the purpose of the Society.

f. All existing and incoming Officers shall declare and provide written conflict of interest information as outlined in the Alberta Society of Orthodontists Conflict of Interest Statement.

Each Officer shall meet all of the following qualifications at all times that he is an Officer:

The terms and conditions governing the election or appointment of Officers are as follows:

a. subject to Section 4.4(d) hereof, all Officers shall be elected by the Members at an Annual General Meeting;

b. subject to Section 4.4(d) hereof, all Officers shall be elected from the list of eligible persons presented at the Annual General Meeting by the Nominating Committee or from the list of eligible persons duly nominated from the floor at the Annual General Meeting or from any combination of both such lists;

c. subject to Section 4.4(d) hereof, all Officers shall be elected by secret ballot of the Members and the Officers elected to fill the vacant positions shall be that number of the candidates who receive the highest number of votes;

d. no Officers shall be entitled to remain as a Officers for more than 4 consecutive terms (disregarding any terms served prior to the enactment of these By-laws);

e. any vacancy occurring in the Officers between Annual General Meetings shall be promptly filled by persons appointed by the Majority of the Officers provided that such newly appointed Officers shall hold office only for the unexpired portion of the vacating Officer’s term.

a. an Officer shall be deemed to have resigned immediately upon such Officer ceasing to meet all of the qualifications set out in Section 6.3 hereof;

b. any Officer may be removed for any reason by a resolution passed by a Majority of the Members in attendance at any Annual General Meeting;

c. if any Officer demonstrates a lack of interest in the Society by inactivity or if any Officer is incompetent or unable to handle his elected or appointed tasks or if any Officer conducts himself in an improper or unbecoming manner which is likely to endanger the interest or reputation of the Society, then such Officer may be removed from the Executive Committee by a resolution passed by a majority of at least 2/3 of the Officer present at a meeting of the Executive Committee duly held and constituted;

d. any Officer who is removed from the Executive Committee in accordance with this Section 6.5 shall have the right to receive notice of and reasons for such removal but such Officer shall have no right to appeal such removal.

Every Officer in exercising his powers and discharging his duties shall act honestly and in good faith with a view to the best interests of the Society and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. No Officer shall be liable for the acts, omissions or defaults of any other Officer, or for any loss, damage or expense happening to the Society through the insufficiency or deficiency of title to any property acquired for or on behalf of the Society, or for the insufficiency or deficiency of any security in or upon which any of the moneys of the Society shall be invested, or for any loss or damage arising from the bankruptcy, insolvency or tortuous or criminal acts of any person with whom any of the moneys, securities or effects of the Society shall be deposited, or for any loss occasioned by any error of judgment, or oversight on his part, or for any other loss, damage or misfortune whatever which shall happen in the execution of the duties of his office or in relation to it.

Subject to the Societies Act, the Society shall indemnify Officers or former Officers, and their heirs and legal representative against all costs, charges and expenses, including any amount paid to settle an action or satisfy a judgment reasonably incurred by such Officers in respect of any civil, criminal or administrative action or proceeding to which he made a party by reason of being or having been an Officer if:

a. he acted honestly and in good faith with a view to the best interests of the Society; and

b. in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, he had reasonable grounds for believing that his conduct was lawful.

The Society shall also indemnify such persons in other circumstances as the Societies Act permits or requires. Nothing in these By-laws shall limit the right of any person entitled to indemnity to claim indemnity apart from the provisions of these By-laws.

a. Preside at all meetings of the Society and the Executive Committee;
b. Call all meetings of the Executive Committee and special meetings of the Society whenever deemed necessary;
c. Appoint Members and designate the Chairperson of all Committees except when otherwise provided;
d. Be a member, ex-officio, of all Committees;
e. Be the signatory on all official documents or papers;
f. Serve as an official representative for the purpose of advancing the objectives and policies of the Society;
g. Perform such tasks and duties pertaining to this office;
h. Serve in the best interests of the Society until a successor is elected and installed;
i. Submit an annual verbal and written report to membership.
j. Serve as the official representative of The Alberta Society of Orthodontists to the Alberta Society of Dental Specialists.

In the absence of the president, the Vice President shall perform the President’s duties and responsibilities and, in the absence of both the President and the Vice President, the Immediate Past President shall perform the President’s duties and responsibilities.

4.8.2 Immediate Past-President
It is the responsibility of the Society Immediate Past President to:

a. Coordinate and implement timely transition of Executive Committee members no later than two (2) months after the Annual General Meeting of the Society;

b. Ensure the transition of updated and signed documentation to successor Executive Committee members;

c. Work with the Society President and Secretary-Treasurer to secure sponsorship and associated contributions for the Annual General Meeting or any other regular meetings as required.

e. Under the direction of the President, shall have responsibility for establishing the program for the Annual General Meeting;

f. Perform the duties and responsibilities of the President in the absence of the President.

4.8.4 Secretary-Treasurer
It is the responsibility of the Society Secretary-Treasurer to:

a. Maintain records of all financial transactions carried out on behalf of or for the Society and the Executive Committee;

b. Take charge of and conduct correspondence on behalf of the Society and the Executive Committee and shall keep copies of all official correspondence;

c. Maintain a current list of membership of the Society, including contact information;

e. Notify Officers, members of Committees and others of their successful or unsuccessful election;

g. Inform all members in writing at least sixty (60) days preceding expiration of annual membership with notification of such expiration of membership;

h. Collect and deposit in an authorized account, all monies owing to the Society;

i. Disburse all funds and provide detailed financial reporting of disbursements to all members present at the Annual General Meeting;

k. Submit to the Society an annual detailed written report of the financial affairs of the Society audited in accordance to “ARTICLE 8– Accounts” including the names and addresses of all members in arrears;

l. Establish, manage and report on Investment Accounts in the name of the Society. The Investment Accounts shall be managed in accordance with the “Policies and Guidelines for Investing” and appended to this document as Exhibit A. The Investment Accounts shall be for the sole purpose of disbursements relating to legal fees, bursaries, scholarships and research funding as and when deemed necessary and at the discretion of the Executive Committee.;

m. Establish, manage and report on a Management Account which shall be established in the name of the Society. The Management Account shall be used for the sole purpose of providing disbursements for venue reservation, presenter reservation, provision of audiovisual equipment, printing, postage and correspondence as they pertain to activities related to the Annual General Meeting only;

n. Establish, manage and report on a Meeting Fund Account in the name of the Society. The Meeting Fund Account shall be established as the central repository for collection of dues and assessments and any other financial disbursements owing to the Society with the primary purpose of providing financial resources for the Investment and Management Accounts and which shall allow these accounts to meet their respective purposes;

o. Perform such duties as they shall pertain to this office or that may otherwise be required;

p. Promptly transfer to the successor, all funds, securities, correspondence and property in possession, or of whatever nature, that belongs to the Society;

4.9 Remuneration of Officers
No Officers shall be entitled to remuneration for services rendered to the Society as such.

ARTICLE 5: Committees

a. Executive Committee
b. Standing Committee
c. Canadian Association of Orthodontists Representative
d. Special / Ad Hoc Committees
Any other committee as may be established from time to time by the Executive Committee.

Except as may otherwise be provided in this By-law or by the Executive Committee, each committee shall consist of at least one Officer and shall report to the Executive Committee.

5.2.1 The Executive Committee
The Executive Committee shall consist of four members, the President, Immediate Past President (ex-officio), Vice-President and the Secretary-Treasurer.

a. The Executive Committee shall act for the Society in all matters between meetings except in such cases as may, by motion or under the provision of these By-laws, be considered only the Society as a whole in either regular or special session;

The Standing Committees are established by the Society for the purpose of performing duties of a continuing nature. The Chairperson is appointed by the President or voted upon at the Annual General Meeting of the Society.

The Chairpersons of the Committees shall submit annual written reports at the meetings of the Society.

The term of office of all Committee Chairpersons shall be two years (2) unless otherwise determined by the Society.

The President shall be an ex-officio member of all Committees and shall have the authority to appoint members to Committees.

The Standing Committees of the Society include:
a. Nominations Committee – immediate two past Presidents and current past president of this Society

b. Public Relations Committee – This committee will be chaired by the Vice President. The aim of the committee would be to forward the roles and responsibilities of the Society to the general public;

d. Orthodontic Auxiliaries Committee – A chairperson will be nominated or elected on an annual basis, or as required by the Society, to liase with the Alberta Dental Association and College and the Alberta Dental Assistants Association.

e. Pacific Coast Society of Orthodontists (PCSO) and American Association of Orthodontists (AAO) Representative - The Alberta Society of Orthodontists is a component Society of the Pacific Coast Society of Orthodontists and American Association of Orthodontists (AAO). The Society will provide an ASO representative to the PCSO and AAO on an annual basis. The representative may be appointed to the PCSO and ASO for a two year term with a limit of two terms. The PCSO / AAO representative will attend each PCSO / AAO Board of Directors meeting and will report back to the Society.

f. The Canadian Association of Orthodontists Representative - The Alberta Society of Orthodontists is a component Society of the Canadian Association of Orthodontists (CAO) and has signed a component Society agreement with the CAO to formalize their component society status in the Association.

i. Provide one ASO representative to act as Director on the CAO Board of Directors. A Director is to be appointed to the Board for a three-year term with the option of a one-time renewal in accordance with CAO guidelines. An alternative Director from the ASO membership or Executive Committee may be appointed in the event that a Director cannot attend a specific meeting;

ii. Ensure that Directors (or alternate Directors) attend each CAO Board of Directors meeting and that the Directors report back to the Society;

iii. Provide a written report on current Society activities at each CAO Board of Directors meeting;

v. Actively support the organization and implementation of the annual CAO Scientific Session when it occurs in their area.

5.2.3 Special / Ad Hoc Committees

The Special Committee is appointed by the President or Society for the purpose of performing duties of a specific nature as defined by the Executive and / or membership. The Chairperson is appointed by the President or voted upon at the Annual General Meeting of the Society.

Auditors may be appointed at Annual General Meetings and their duties shall be regulated pursuant to the provisions of the Societies Act, Revised Statutes of Alberta 1980, Chapter S-18, as amended, and the Regulations there under (the “Societies Acts”). The auditor shall be either a qualified accountant, or two officers appointed for that purpose, or such other person or persons as may be authorized in accordance with the Societies Act.

Custody of all minutes of proceedings of meetings of the Society and of meetings of the Executive Committee and all other books and records of the Society shall be with the Secretary-Treasurer of the Society, or such other Officer or Officers as may be appointed by the Executive Committee for that purpose.

The books and records of the Society may be inspected by any member of the Society at the Annual General Meeting provided for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the Officer or Officers having charge of same. Each member of the Executive Committee shall at all times have access to such books and records.

The Executive Committee may adopt a seal, which shall be the common seal of the Society. The seal of the Society shall be under the control of the Executive Committee which shall determine its use, as may be required.

No resignation shall be considered by the Society until written notice to that effect has been received by the Secretary-Treasurer and accompanied by monies to meet all indebtedness owing to the Society.

Amendments to these By-laws shall require a 3/4 affirmative vote of all active members present at any meeting of the Society, provided that the proposed amendment has been presented in writing to the Society at a previous meeting and that a written copy of the proposed amendment has been sent to every Active Member at least 21 days prior to the meeting at which the amendment is to be considered.

Every member of this Society shall adhere to the Code of Ethics of the Alberta Dental Association and College.

For the purpose of carrying out its objectives, the Society may borrow or raise or secure the payment of money in such a manner as it sees fit, but this power shall be exercised only under the authority of the Society, by a 3/4 majority vote of all Active Members present at a regular meeting.

Unless otherwise resolved by the Executive Committee with respect to any specific document, all contracts, documents or other instruments in writing (excluding cheques) requiring execution and delivery by the Society shall be signed and delivered by any 2 Officers of the Executive Committee of the Society and any Officer and all contracts, documents or other instruments in writing so signed shall be binding upon the Society without any further authorization or formality.

The By-laws shall not be rescinded, altered or amended except by a special resolution of the Members as defined in Section 1(y) of the Societies Act.

Each rescission, alteration or amendment to these By-laws shall be registered with the Registrar of Corporations (Alberta) in accordance with the Societies Act.

It is hereby confirmed that the Society incorporated under the Societies Act is a continuation of an existing, unincorporated organization known as “The Alberta Society of Orthodontists.”

Investment Account:
This account will be established as an investment account that over the course of time will earn interest and provide resources for extra-ordinary expenses that may arise from time to time. Resources from this account may be utilized to cover legal fees, extra-ordinary expenses incurred for purposes of auditing, legal investigation, conflict resolution or negotiations with allied governing bodies. Funds from the Investment account should ultimately provide additional resources for management of the Society and for furthering the purposes of the Society.

1. The Secretary – Treasurer and the Executive Committee shall have access to this account and will manage and invest the monies of this account in accordance with the rules of the Society and the wishes of the Membership as recorded by 2/3rds majority.

2. Current status and financial report of the Investment account will be reported at each annual general meeting by the Secretary – Treasurer

3. Investment Account will be established at a chartered bank, trust company, credit union or treasury branch.

4. These monies will be invested in Bonds (Government of Canada, Government of Alberta) or in interest bearing accounts only.